Category: letter

Sample Recommendation Letter Template Tips

The sample recommendation letter template can provide a great insight and help when you have to write it. Not many people are familiar with the right structure of the letter, so knowing the right construction and structure (in order to make yourself look professional and skilled) can be pretty handy. Of course, you also need to know some of the accompanying facts before moving forward by writing the letter.

How to Compose the Letter

Any formal document or letter has its own construction and structure, so it is best to know the right structure of the recommendation letter. If you take a look at the sample recommendation letter template, you know what to expect.

  • Date (of the letter being composed)
  • Information (and also contact info) of the person writing the letter. It should be placed at the beginning of the letter – located on the left side area of the letter
  • Information of the intended person. It should be located underneath the information of the person writing the letter
  • The body, covering the first and second (and probably the third) paragraph. The first one should contain the explanation of how you know the recommended individual. Including the job title (yours and the individual) at the time is acceptable, including the nature of your interaction, relationship, and the fact that you may (or may not) supervised the person. Stating how long you have known them will also help.
  • The second paragraph should lay out the qualities, expertise, knowledge, and skills of the recommended person. If they have other quality assets, you can state it too. In this part, it will show your observation and monitoring – as well as assessing quality – over the individual. When written by someone who really knows the recommended person, it will make the letter solid, valid, and credible. Including some achievements while describing the person’s strength is also allowed in this section
  • Closing. In this section, you can cite of how valuable the person for the company or whether you would hire them again if you could.

 

The Important Factors

It is crucial to know some of the important facts before writing this type of letter. By looking at the sample recommendation letter template, you know how to hone your skills in composing such a formal document.

  • The recommendation letter can’t just be written by someone, even when the person has an authority position. The person writing the letter has to be someone who really understand the qualification and ability of the person being recommended. Anyone can write any positive remark about someone, but only the one who knows the details of the work can make the letter somewhat real and credible.
  • Some people have different opinions about the body. Some people consider the first (opening) paragraph and the second one as the body, but some people would differentiate them. The first paragraph stands alone while the body is the second and third paragraph. It is just a matter of term because it doesn’t affect the structure or construction, so you shouldn’t worry too much about it.

Be sure to really understand and grasp the idea of writing the correct letter. By consulting the sample recommendation letter template, you can make the result look more professional and credible.

Retirement Letter to Coworkers for Making Good Impression

Leaving a company or organization sometimes becomes a difficult matter, especially when an individual has many coworkers that are very meant to him or her. When you face this condition, maybe the retirement letter to coworkers can be a solution to be applied.

This letter can be a proper way to say goodbye. Of course, you can write separate letters to every coworker. However, when you want to make a simpler idea, making a letter and then send to the group could be the option.

What is Retirement Letter to Coworkers?

Substantively, a retirement letter includes in a formal document and it is commonly sent to the employer or supervisor. However, besides the formal letter, there is an informal letter that is sent to the coworkers.

It could be said that the retirement letter to coworkers is similar to a personal letter. This document tells about the traces during the working time, the feeling to be a team for some times, and others. In common, it is also sent together with any gift or others.

Contents to Include in Retirement Letter to Coworkers

The retirement letter to coworkers comes with several parts that are quite important to be considered. The basic contents of this letter to be written on the page of the letter are:

  • The upcoming retirement dare
  • Things that will be tried to reach after the retirement
  • Proud of the organization or company with its achievement
  • Thankful for all of the opportunities
  • Thank you to the coworkers
  • Contact details
  • Name and signature

Tips to Make a Good Retirement Letter to Coworkers

To make a good retirement letter, these are also some tips to be considered. This letter can be shaped as a personal letter. However, professionalism should be kept. It means you –as the writer, need to write the detailed letter professionally.

On another hand, the information inside the letter should be clear and concise. Do not make too long a retirement letter to coworkers. When it is possible, make only a page of a letter.

Sample of Retirement Letter to Coworkers

There is a sample of the retirement letter to coworkers that can be an inspiration for you. Through the sample, you may know how to make it.

To all of my coworkers

After many times thinking about the condition, finally I decided to retire from The Red Company effective September 21, 2019. It is not an easy decision, but I feel that it is the right time to move on and get to the next stage of my life.

With a lovely heart, I wish all of you a great farewell. I have made many friends in this company and it becomes another color of my life. However, life must go on and I decide to be a consultant of the golf management after my retirement.

The last years in this company have been a great moment for me. I have nothing but a big thanks for your support and friendship. Hopefully, we could keep in touch after my retirement.

Yours sincerely,

Sebastian

The retirement letter to coworkers should be sent several days before the final working day. You may find a template of it to ease you in making the letter.

 

 

Apology Letter to Boss for Misconduct and Its Sample

If you are an employee and you act inappropriately, you have to send an apology letter to your boss for misconduct. This kind of letter demonstrates that you understand misconduct & its repercussions. It also admits that you’ve acted wrongly. So, your employer will appreciate you confession.

Why Do You Need to Write an Apology Letter to Boss for Misconduct?

This kind of letter will be useful to amend a complex situation. Regardless of the serious situation of the misconduct, a manager will appreciate his/her employee who has taken the time to apologize formally. It is helpful for your record not be as tarnished seriously by your transgression.

How Do You Apologize for Misconduct?

If you want to apologize for misconduct, here is how to do it:

  • Apologize as soon as possible.
  • Acknowledge your misbehavior.
  • Avoid blaming on others.
  • Offer suggestion of how to solve the problem.
  • Execute the solution.
  • Apologize in person or apology letter/email.

How to Write an Apology Letter to Boss for Misconduct

Here is the step by step on how to write such a letter properly:

  • Greet your boss.
  • Apologize for the misconduct.
  • Empathize with the reader’s feeling about the event.
  • Explain why the event occurred but don’t point.
  • Don’t point fingers at someone else but yourself.
  • End the letter on a positive note.

Tips to Write an Apology Letter to Boss for Misconduct

Below are important tips to consider for you who write such a letter:

  • Make sure that you send a sincere apology.
  • The content and tone must be heartfelt & genuine.
  • Ensure that it includes information on the misconduct, how you plan to fix any issues it may have caused, & how you’ll ensure that it doesn’t happen again.
  • Keep it formal.
  • Start with your apology.
  • Describe the detail concisely.
  • Describe how you correct the situation.
  • Emphasize your willingness to change as well as your affection for the company.

An Example of an Apology Letter to Boss for Misconduct

The following example can be used for your reference in writing such a letter:

 

Dear Mr. Williams,

I’d like to offer my sincere apology for my misconduct. I was unaware that my jokes & comments were too offensive to my colleagues. I know that it caused problems. I plan to do everything to amend the situation.

First of all, I’d like to apologize to everyone that offended. I’ve also signed up for a seminar. Therefore, I can understand the proper workplace behavior better. I feel that that seminar is very helpful to chance my manner to be a better co-worker. I promise not to act like that again.

I understand that everyone has to work together & feel comfortable. I promise that the misconduct caused by me will never happen again. Once again, I profusely apologize for my misconduct.

Sincerely,

Paul Houlam

Sales Coordinator

 

That is all about an apology letter to boss for misconduct. If you are in a similar situation, it’s time for you to write your own apology letter by following the format of the sample above.

 

 

 

Resignation Letter Due to Family Reasons and Its Sample

If you’re struggling to balance the priorities of family & work and family wins out, you may decide to resign from your current job. In this case, you must be sure to go through the right process& write a resignation letter due to family reasons in the proper format.

Is It Ok to Resign for Personal Reasons?

If you leave a job that doesn’t suit you or due to problems you have had with the company, you have to explain it rather than to keep silent. Resigning for personal reasons is allowed. It is also allowed for you to resign for family reasons.

How Do I Resign Due to Family Reasons?

If you want to resign from your work due to family reasons, you have to let your employer know what’s going on. You also need to thank him/her for understanding & apologizing for any inconvenience. It is also a must to state the exact date your resignation will come into effect.

How to Create a Resignation Letter Due to Family Reasons?

Here is the step by step on how to create such a letter properly:

  • Start this kind of letter by informing your manager what’s happening.
  • Thank him/her for understanding in this matter.
  • Apologize any inconvenient caused by your resignation.
  • Sign your resignation letter professionally.

Tips to Create a Resignation Letter Due to Family Reasons

When you create such a letter, make sure to consider the following tips:

  • Use your official letterhead.
  • Use proper spelling to keep it looking great.
  • Use good grammar & diction.
  • Keep it formal, professional, and concise.
  • Proofread it to avoid errors & mistakes.

A Sample of a Resignation Letter Due to Family Reasons

For your reference, we provide you a sample of a resignation letter for family reasons:

 

Dear Mrs. Fienna,

I’m sending this to inform you that I’m resigning from my current position at your company as an assistant manager. With my family priorities, I have to decide to step back from work to best care for my family. I’ll still work until January 15th, 2020. Please accept my resignation letter. I hope you will understand.

I regret the inconvenience caused by my resignation. I’d like to give my effort to make this transition smooth. If I can help in transferring responsibility or training a replacement, don’t hesitate to contact me at (111)-111-1111.

Even though I’ll miss the work environment of your company, I’ve decided to leave this job for my family reasons. I wish your company will continue its success after my leave. I hope I’ll be able to return some day. I appreciate your understanding & cooperation in this matter. Thank you very much for everything.

Yours sincerely,

Nelson Dida

Project Manager

JBW Communications, Inc.

 

That is all about a resignation letter due to family reasons. If you are a similar situation, you shouldn’t worry because you must be able to write such a letter properly. Now, it’s your time to practice writing this by following the sample above.

 

Resignation Letter Due to Stress and Its Sample

Sometimes, your job feels very stressful. If you are sure that the stress is caused by your job, it may be the right decision to make and send a resignation letter due to stress. This kind of letter can be a professional way to handle this situation.

Can I Resign Because of Stress?

If your job causes you stress and causes health issues, you may need to consider leaving or asking for fewer job responsibilities. It is a good idea to take a break from work if stress impacts you from outside your job.

What to Include in a Resignation Letter Due to Stress?

This kind of letter should contain the following key parts:

  • A salutation or greeting
  • An introduction or opening paragraph
  • The body of the letter in 1 to 3 paragraphs
  • A closing or concluding paragraph
  • A complimentary close
  • Your signature & name

How to Make a Resignation Letter Due to Stress

Here is how to make such a letter properly in step by step:

  • First of all, you have to greet your employer.
  • After that, create a brief summary of your resignation decision.
  • Then, state the exact date of your resignation.
  • Next, include your contact information.
  • If there is any other relevant information, you should include it.
  • Wish to give gratitude for the job.
  • Sign & date the letter.

Tips to Make a Resignation Letter Due to Stress

When making such a letter, make sure to consider these useful tips:

  • Follow the proper format.
  • Ideally, it contains 3 paragraphs.
  • Include all the needed information.
  • Write it on your professional letterhead.
  • Don’t neglect proper spelling and grammar.
  • Don’t forget to sign it off.
  • Send a copy of the letter to your manager or HRD.

A Sample of a Resignation Letter Due to Stress

We provide you a sample of a letter for a resignation due to stress:

 

Dear Mrs. Swiff,

I’m writing this to inform you that I’m resigning from my current position as a project director at your company. The deadlines are too short and the working hours are too long for me. These make me stressful. So, it is better if I quit the job. My last day working here will be on January 15th, 2021. Please accept my resignation.

I apologize for any inconvenience caused by this. If you need my help to choose a replacement to take over my responsibilities, I’ll be happy to help you. You can call me at (111)-111-1111 or send an email to joseph@gmail.com.

Even though this job is stressful for me, I leave this company with regret. Wish you all the best. I’ll look for my new job in another place. I hope this company continues its success. Thank you very much for your cooperation & understanding.

Yours sincerely,

Daniel Joseph

Project Director

OnFire Advertising Services

 

That is all about a resignation letter due to stress. If you think that your stressful job affects your health, don’t wait too long to write such a letter by following the sample above.

 

 

Internship Letter of Recommendation and Its Sample

Making a positive first impression is very important in an interview. An internship letter of recommendation will be very useful when it is filled with direct achievement examples. This kind of letter carries more weight compared to a traditional one because this is from a third party.

What Is an Internship Letter of Recommendation?

This is a written character reference. Usually, it is written by past teacher. For some industries, people skills as well as personality traits are very important. Here, you have to include specific examples of work that relate to accomplishments & academic accomplishments & awards.

What to Include in an Internship Letter of Recommendation

This kind of letter should contain a few parts. They include:

  • A salutation or greeting
  • An introduction or opening paragraph
  • The body of the letter
  • A closing or concluding paragraph
  • Your signature & name

How to Make an Internship Letter of Recommendation

Here is the step by step on how to make such a letter:

  • Always begin with the date.
  • State the person you recommend & what you recommend.
  • Describe how long you know him/her & in what capacity.
  • Highlight his/her best qualities.
  • Provide details about the characters, morals, & values of the person.

Tips for to Make an Internship Letter of Recommendation

If you want to make such a letter properly, make sure that you consider these important tips:

  • First, you have to follow the proper format.
  • Besides that, make sure that you use good grammar.
  • Then, choose the diction correctly.
  • In addition, pay attention to spelling and grammar.
  • Moreover, keep it formal, concise, brief, and easy to understand.
  • One more, doesn’t forget to proofread it.

A Sample of an Internship Letter of Recommendation

Below is a simple example of a letter of recommendation for an internship:

 

Dear Mr. Steven,

I’m pleased to recommend David Bob to your company for the marketing position. He started working for my company 5 years ago. Since then, he grew into a confident, vibrant, and capable professional. Even more, he inspires other employees with his positive attitude and friendly demeanor. His academic achievements are great. His professional acumen really distinguishes him from others. I hired him as a marketing intern according to the recommendation of his teacher.

He has excellent analytical skills. He is also very creative. He is even motivated & enthusiastic. I think that he needs a bigger challenge. So, I believe that your company is the right place for him to improve his career.

Without a doubt, I’m sure that he will be an invaluable asset to your company. Even though I’ll miss him, it’s his right to reach his career goals in the bigger company. If you want to discuss this matter, just feel free to call me at (111)-111-1111. You can also reach me by sending an email to lewis@gmail.com.

Sincerely,

Jim Lewis

CEO, Jackson Employment Agency

 

That is all about an internship letter of recommendation. Now, it is your time to practice writing such a letter on your own to recommend someone you really know.

 

 

Termination Letter without Cause and Its Sample

An employee can be terminated from his/her employment for different reasons. Employment at will policy allows a manager to let an employee go without giving a cause. A termination letter without cause informs the company’s decision to the employee without casting or accepting blame.

What Does Terminate without Cause Mean?

It means termination of someone’s employment done by the company other than due to his/her disability or death.

What Is the Difference between Termination with Cause and without Cause?

When an employee is terminated without cause, he/she is let go but not for significant workplace misconduct. In a termination without cause, the manager is required to provide you reasonable notice of job termination.

How to Write a Termination Letter without Cause

There are a few details you will have to include in this kind of letter.

  • First of all, you have to make a salutation and en introduction.
  • Basically, you will have to include the date of the termination.
  • After that, information about when & how the employee is going to receive his/her last paycheck must be included, too.
  • Then, you should include any other relevant information according to the severance pay, insurance coverage, and benefit payments.
  • Last but not least, close the letter and put your signature & name.

Tips for Writing a Termination Letter without Cause

Here are some tips to consider when you write such a letter:

  • Follow the proper format.
  • Use good grammar.
  • Pay attention to English spelling.
  • Keep it concise, simple, and easy to understand.
  • Don’t forget to proofread it to avoid errors and mistakes.
  • Send it to the right person soon.

A Sample of a Termination Letter without Cause

If you need a sample of a letter for a termination without cause, you can see this:

 

Dear Martha,

Based on our meeting, your employment with BBC Seaside, Inc. will be terminated on January 15th, 2021. Based on our company’s policy, either party can terminate the employer-employee relationship without cause or notice. This letter confirms everything we’ve discussed during our meeting last week.

On January 2nd, 2021, you’ll attend another meeting where you’ll be given a severance package. You’ll get a total of 10 weeks of severance pay. You’ll also earn your severance paycheck on your last employment day.

Your eligibility will be explained in the next meeting. You’ll also get information relate to the amount you’ll earn as payment. If you have any questions, you can contact our HR representative. Just feel free to ask anything related to this matter to him.

Thank you very much for your years of loyal service to us. Your leave from this company is on good terms. So, we encourage you o investigate employment chances at the other institution owned properties. Wish you all the best in your future.

Regards,

Mr. Alex Borman

Managing Director

BBC Seaside, Inc.

 

That is all about a termination letter without cause. If you want to write such a letter, just follow the guidelines and a sample above for your reference.

 

Resignation Letter for a Job You Just Started and Its Sample

If you’ve just recently started a job and decided to quit for a reason, you can wonder if this is even worth it to make a resignation letter for a job you just started. With such a letter, you show your manager that although you quit after a short time, you’re courteous & professional to notify him/her.

Is It Ok to Quit a Job You Just Started?

No matter what circumstance is, there isn’t perfect time to quit a job you’ve just started. The longer you wait, the better it is for you professionally. But it’s always preferred to provide a 2 week’s notice of a resignation to your manager. So, he/she has enough time to find a person replacing you.

How Do I Quit a Job I Just Started a Month Ago?

  • Reflect on your decision.
  • Practice what you want to say.
  • Make a resignation letter.
  • Ask your employer to meet privately.
  • Thank him/her.

What to Say When Quitting a Job You Just Started?

When you quit a job you’ve just started, you need to apologize for the change of circumstance and any inconvenience. You should also thank them for giving you the chance to work there. In addition, let them know that you hope you will be able to work with them again in the future.

How to Create a Resignation Letter for a Job You Just Started

  • Greet your manager first.
  • Apologize for such a short duration of work before leaving.
  • State your assurance of good will to the company.
  • Sign & date it at the end.

Tips for Creating a Resignation Letter for a Job You Just Started

  • It should be about 3 paragraphs.
  • Put your contact details.
  • Include an appropriate gratitude expression for the job.
  • Keep it from looking unprofessional & rushed.
  • Use an official letterhead.
  • Use proper grammar.

A Sample of a Resignation Letter for a Job You Just Started

 

Dear Mrs. Sheila,

I’m sending this to let you know that I resign from my position as sales at your company because I have to accept a different job. I know that I’ve just started working here. I hope this will not be too much of an inconvenience. My last day working here will be on January 15th, 2020. I hope you can understand this matter.

I apologize for any issues caused by my resignation. I assure you to work hard during my last weeks to minimize any possible inconvenience. If you want to ask something, you can call me at (111)-111-1111 or send an email to victoria@gmail.com

Thank you very much for your cooperation & patience. I’m grateful for my experience during I work here. Wish you all the best. Thank you very much for understanding me.

Yours sincerely,

Vanessa Victoria

Sales

MM Company

 

That is all about a resignation letter for a job you just started. If you are in a similar situation, just follow the sample above to write your own resignation letter.

 

 

Termination Letter for Cause and Its Sample

An employee who fails to perform as expected is a liability to the reputation, productivity, and bottom line of the company. A termination letter for cause will summarize the justification of the employer for the decision. It also outlines future action the company can take to address the problem.

What Is Termination with Cause?

A termination for cause is a serious business. It happens when an employee’s action in the workplace, interaction with his/her employer, ways in which he/she treats a vendor/customer, or interaction with his/her coworkers is egregious that he/she requires an employment termination.

Do You Have to Give an Employee a Termination Letter?

Federally, in most countries, a termination letter is not needed legally. In some states, a termination letter is required by law such as in New Jersey, Illinois, California, and Arizona. Even though your country doesn’t require it, such a letter will be valuable to the employee and the business.

How to Make a Termination Letter for Cause

How to make such a letter can be done with the following steps:

  • Greet the terminated employee first.
  • After that, you have to list the details of the violation(s).
  • Then, you need to provide the evidence in order to prove the allegations.
  • In the end, close the letter politely.
  • End it up with your signature & name.

Tips for Making a Termination Letter for Cause

Some tips must be considered when you make such a letter:

  • It is usually made by a manager in the HRD, the manager of the employee, or the company’s owner.
  • It is better to ask an expert in employment law to review it.
  • It must follow the proper format.
  • Make sure to include all the needed details.
  • Avoid liability problems that relate to wrongful termination.

A Sample of a Termination Letter for Cause

For your reference, let’s pay attention to this sample:

 

Dear Jammy,

This letter confirms that your employment with Mayor Advertising Services is terminated for cause. We’ve documented the evidence that you abused your position clearly & willfully as a manager for this company.

On September 2nd, 2020, you authorized a company expenditure of $1,000 for the entertaining purpose. That is a direct violation. Our company policy says that any expenditure over $200 must be approved by a manager in the department. The recent audit revealed personal charges in no way pertained to company’s business including gas for your personal vehicle as well as meals that didn’t relate to client meetings.

You have to return any company’s property upon five days of receiving this letter. You’re given a detail of your last paycheck, pay for unused PTO, and commission pay. I hope you understand and accept this decision. Thank you for your work for our company. I hope you can find the better place for working.

Regards,

Mr. Daniel, CEO

Mayor Advertising Services

 

That is all about a termination letter for cause. If you have an employee who did something that enforces you to terminate him/her, just write such a letter by following the sample above. It must be written based on the evidence you’ve collected.

 

 

Teacher Recommendation Letter and Its Sample

A teacher recommendation letter is appropriate for any type of teacher from private school or public school and from ballet school or Bible school. Usually, it is created by a person in a supervisory position. However, it may be made by a parent or anyone who is familiar with the work of the teacher.

What is a Good Teacher Recommendation Letter?

A teacher recommendation letter should be made by a recent teacher or other sources who know you well. It should highlight your personal & academic strengths. In addition, it is also better if you provide examples.

 How Long Should a Teacher Recommendation Letter Be?

Keep your teacher recommendation letter under one page and proofread it! Ideally, it comes in two-thirds & one full, single-spaced page, with Times New Roman 12-point font for a printed letter or Arial 11-point font for an electronically submitted letter.

How to Write a Teacher Recommendation Letter

Below is the step by step on how to write such a letter:

  • Select a professional format.
  • Highlight your qualifications.
  • Reference the position the teacher is applying for.
  • Summarize notable skills, traits, & accomplishments.
  • Provide specific examples.
  • Include contact information.

Tips to Write a Teacher Recommendation Letter

If you want to write this kind of letter, you need to consider the following tips:

  • Ensure the proper format.
  • Use good grammar.
  • Pay attention to English spelling.
  • Choose good diction.
  • Keep it concise, brief, and easy to understand.
  • Proofread it to avoid errors or mistakes.
  • Address it to the right person.
  • Send it in the right time.

Teacher Recommendation Letter Sample

If you need a sample of a letter for a teacher recommendation, you can pay attention to this sample:

 

Dear Principal,

It’s my honor to recommend Mrs. Lyna as a teacher at your school. She is a licensed & certified teacher. She can teach kindergarten to 3rd grade students. I believe that she is a talented & dedicated teacher. I have an experience working with her in the classroom. I’m local school board’s member and my son was also her student last year. She can help students to accept her explanation effectively.

With her, students feel motivated & intellectually stimulated. Her teaching techniques will also be very useful for her. She is very passionate for teaching students. Her classes will never be boring. She uses various methods to keep her students interested & excited.

Our school will certainly miss her. However, she will follow her husband to Las Vegas where his company transferred him. Hopefully, you can consider hiring Mrs. Lyna to be a teacher at your school. I’m sure that you will be satisfied with her teaching abilities. Please contact me at (111)-111-1111 for further information. You can also contact me via email at vistoria@gmail.com.

Sincerely,

Pierce Victoria

Derby County School Board

 

That is all about a teacher recommendation letter. If want to recommend someone as a teacher at a school, you can write such a letter on your own by following the sample above. Make sure that you only recommend a person you know well.