Category: letter

Job Change Announcement Letter and its example 

A job change announcement letter will be one of the important letters to write to you if you want to change the job. This letter will let the clients and colleagues know whenever an employee that they deal with on a regular basis has taken in a different position in the company. So, this letter should be arranged well.

What should I do to write a job change announcement letter? 

To write this letter, you need to pay attention to the things to include in the letter. Your job change announcement letter idea should show reverence and gratitude. You also need to think about what you are going to miss the most and what you enjoyed the most. The most important is that you have to keep it positive.

How to create a job change announcement letter 

Besides, this job change announcement letter template should be arranged well if you follow the steps. The steps in this letter will guide you to write the proper letter without any difficulties. Here are some of the steps to follow:

  • To begin your letter, you have to introduce the goal of writing this letter
  • In the next paragraph, you can give the reason why you need to change the job
  • To end your letter, you have to give the contact information for the recipient

Tips to write a job change announcement letter 

Furthermore, you also will need some tips to make this job change announcement letter format awesome. Here are some of the tips that will make your letter better. Here are some of the tips:

  • You need to make a brief introduction for the individual who will be assuming that person’s new role
  • You need to tailor to each particular one to make it easy to read
  • Make your letter simple and easy to understand

The example of a job change announcement letter 

To facilitate you in writing this letter, you also need to read some job change announcement letter examples that will lead you to write the proper letter. This example also can be used as your reference to write the letter well. Here is an example of the letter:

Dear Mr. Clark, 

I am sending this letter to inform you that effective September 21, 2015, your current Marketing John Black will no longer be servicing your account. Mr. Black has decided to take a position in the Human Resources department instead. We have hired Tony Adam to handle all of the accounts that Mr. Black previously handled. 

Mr. Adam will come to us with more than 10 years’ worth of experience in Food marketing. He previously served as market supply in New York. To make sure the transition goes as smoothly as possible, Mr. Black will be spending some time with Mr. Adam before assuming his role in Human Resources. He also will be calling on clients with Adam next week and will personally drop by your locations.

To know more information, please feel free to contact Mr. Adam at 777-000-2237 or you can contact me at 666-999-7772. We look forward to continuing to serve you. 

Sincerely, 

 

Joan Burner 

That is all about a job change announcement letter. All you need to write this letter is to give factual information to make it easy to understand for the recipient.

 

Resignation Letter to Clients for Building the Best Farewell

When you want to resign from your position and you want to notice the close clients, writing the resignation letter to clients can be what you do. This letter is a good document to show that you care for the clients and want to keep a good relationship with them.

On another hand, this letter also could be an instrument to show your professionalism. As we know, a resignation letter is a formal document that shows integrity. That is why in writing this kind of letter, you need to be careful and be wise.

What is a Resignation Letter to Clients?

The resignation letter itself is a formal document that is written to announce the valid date of the last day of work. Besides, the letter also could be used to tell about the reason for leaving the job and the plan that everyone needs to know in the future.

When it comes to the clients, a resignation letter also could be a letter of appreciation. Through this letter, you may show your gratitude for the business with the clients. It is simple but will be quite meaningful and important to keep the future relationship.

What to Include Inside a Resignation Letter to Clients?

These are some parts of the letter to be included when you want to make a good resignation letter. The things to include are:

  • The date as an official time of resigning
  • The replacement that will be handling the account (when you have a business with clients)
  • What the client needs to do when they have any question
  • The reason for resigning
  • The detailed contact information

What to Do in Making Resignation Letter to Clients?

To make a good resignation letter, firstly you may find the template of it. Since this letter is a formal document, following the standard format will be useful and it will ease you to make the letter for the clients.

Then, state the information, especially the resigning date and the consequence for the client clearly. Avoid using ambiguous words that will daze the clients. It will be better when you write a simple letter to do point messages.

Sample of Resignation Letter to Clients

Dear Julia

Through this letter, I want to inform all my clients that soon I want to resign from my position as a manager in the Gladys Company. It is hard for me to leave the lovely job that I handle since 10 years ago. However, the family reason pushes me to stop my career.

I want to assure all my clients that the account and the business will be turned over the good hands. Louis, as my assistance, will replace my position. He is a good man with a high reputation and experience. Of course, every ongoing business will be handle maximally, as its must.

At the end of this letter, I want to thank every client that has business with me. Hopefully, your business will be better in the future. Of course, I hope that our relationship could be kept.

Sincerely

Juan

That is all about the resignation letter to clients that you need to know. Of course, do not send it in a hurry to make sure that the messages can be delivered well.

 

 

End of Internship with A Positive Note

When you complete an internship with a company or another business, it is very essential to express gratitude, especially for the opportunity that is given to you. To express the gratitude, sending an end of internship letter can be a good idea since it will help you to write the complete message.

As we know, an internship becomes a beginning for an individual to get a professional career. Of course, there will be many experiences and new things to learn during the period of internship. That is why saying thank you to an institution that provides a chance is needed.

Why Writing an End of Internship Letter is Important?

During the internship, there will be many new experiences and guidance that you will get. It could be said that an internship becomes the first way to join professional work. That is why writing this letter can be a sign of gratitude.

However, these are some other reasons that answer why writing an internship letter is important. The reasons are:

  • As a thankful letter to make a good last impression
  • Writing a thankful end of internship letter will be useful to expand the network
  • The letter can be used to begin or to develop a professional relationship

How to Make a Good Thankful End of Internship Letter?

Some standard points could be a way to write an end of the internship letter. The steps are:

  • Begin the letter by expressing gratitude
  • Mention what you get from the experience
  • Be concise and simple
  • Remember to include the contact information
  • Choose an effective way to send the letter, including via email

What to Avoid in Writing an End of Internship Letter?

It can be said that an end of internship letter is a formal document to be made. That is why you cannot make it a personal letter. Try to make a professional letter by following the standard format of the business letter.

On another hand, avoid making a too-long letter. Here, the letter will be better to be written only in a page letter. Then, remember to avoid using any ambiguous words in stating your arguments.

Sample of End of Internship

Dear Principle Mayers

As the internship of teaching that I get ends, I want to thank-you to you and the Literature Department of Jasmine University. It was very interesting to experience the new educational strategies in teaching the students.

I found many things to learn during the internship that also explore my skills and add my experiences. Besides, the things that you provide to me also become a new matter for me to learn about how to become a professional teacher in the future.

As you know that I will graduate in the next two months, my internship in your place will be ended. I am so happy to be a part of you at a certain time. Hopefully, our relationship can be kept day by day in the future.

Sincerely,

Diana

That is all about the end of the internship letter that you need to know. Keep the professional tone, so the messages could be understood well.

 

Award Announcement to Appreciate Employee’s Achievement

As an employer, appreciating the achievement of the employee is needed. The appreciation will be a positive thing to increase the confidence of the employee. Besides, it also could be evidence that you put your attention to them. That is why considering an award announcementis needed.

Substantively, it is a common matter when a company delivers the award to the employee. Since the company reaches some targets, the employee should be appreciated. To make it special, you may make a unique and good letter to announce the award.

What is an Award Announcement Letter?

The award announcement letter is a document that is written to show the appreciation of the company to the worker. In common, an employer will give an award to the employee in a specific period. Besides, the award also could be given when the target has been reached.

Substantively, there is no exact rule to write an award announcement letter. It is appropriate when an employee writes a personal letter with a friendly wording option. However, some announcement letters come with a professional tone based on the sense that wants to be gotten.

What is the Structure of an Award Announcement Letter?

The award announcement letter should be written with a proper structure. The basic template of this letter will follow the base typical letter for professional purposes. When it comes from a company, it should be completed using a letterhead.

Then, the body of the letter can be made using the outline of an essay. Through this structure, the detailed information, especially about the award, could be organized well.

A simple award announcement letter could be made with at least three paragraphs. After the simple introduction, the body tells about the main messages to be delivered and the letter will be closed with a simple conclusion and hope.

Tips to Make a Good Award Announcement

These are some tips to be considered when you want to make a good award announcement letter. Some tips to consider are:

  • Use a proper format of the letter
  • Maintain the professional tone in writing the content
  • Write a brief and simple letter
  • Deliver a clear message with the point statement
  • Appreciate the recipient properly

Sample of Award Announcement Letter

Dear Mr. Jack

It is my pleasure to announce that you have become the best volunteer of the year in this company. Your great dedication and the long working hours in several places becomes enough recognition to choose you.

We are sure that your action shows an ideal worker to be followed. Not only a big dedication, we saw you as a serious employee that has no pain to work. Every work could be handled and finished before the deadline.

Of course, we appreciate all that you did for our company. We have a special gift that will be sent to your table soon, as an appreciation. We hope that you could be better in the future and your spirit can be the inspiration for other employees. Congratulations!

Sincerely,

Sebastian Kahn

That is all about the award announcementthat you need to know. Write it and appreciate the achievement of your employee!

 

Loan Agreement to Legalize Borrowing Things

When an individual borrows money or another thing, a document of the loan agreementis needed to be made. This document will be evidence of the loan and legalize the agreement. In common, it is applied by banks and companies. However, another institution could use it too.

This document will provide a detailed agreement between the borrower and the lender. Of course, the agreement is below the law. It means when a participant of an agreement breaks the detailed agreement, they will face the consequences.

What Does Loan Agreement Mean?

In simple, a loan agreement means a document that is made between the borrower and lender that details the repayment schedule. Besides, there are also some points of agreement that are dealt with by the two participants.

Inside this document some consequences that should be faced when a participant of an agreement breaks the deals. It could be said that the main purpose of a loan agreement is to secure the loan and its detailed schedule.

Why Should a Lender Use Loan Agreement?

For a lender, using a loan agreement is very essential. This document will protect the lender from any harmful matter that may happen. This document also will legally enforce the pledge of borrowers to repay the loan in a regular payment.

On another hand, the borrower also will have benefit from the loan agreement. Through this document, the borrower will know the detailed payments that they need to pay and the right time to repay. Of course, the schedule also will help them to prepare some money for the payment.

What Does the Loan Agreement Include?

These are some matters to be included inside the loan agreement. Of course, the detailed points will deliver clear information to be applied for both borrower and the lender.

Things to be included inside a loan agreement are:

  • The location of the agreement
  • The detailed information of the lender and the borrower
  • The amount of the loan
  • The interest and late fees if any
  • The method of repayment
  • The insurance and collateral

Sample of Loan Agreement

Dear Mr. James

After receiving and reviewing your application, we are glad to let you know that you have been approved to loan $4500 as your request. Thank you for the 10 years of personal business with our company and we hope the best of luck for you in the future.

Please review the terms of the agreement to let us know when you have a further question.

The Independent Financial, the lender, will provide a loan of $4500 to the Zero Company, the borrower. The borrower agrees to repay the loan per month from June 7, 2011, to July 7, 2011. The payment will be accepted by online transfer into account #51719991.

The loan will be sent to the borrower after this letter is signed. Then, the loan can be up for consideration six months after the date of this letter. To receive the loan, please sign the business account below.

Thank you for your attention and contribution.

Sincerely,

Adams

That is all about the loan agreementthat you need to know. It will be better when you make this agreement with specific points.

 

Resignation Letter Due to Family Reasons and What to Write There

Resign from the job sometimes become a hard option to be chosen, especially when there is a family reason there. When you face this condition, writing a resignation letter due to family reasons is what you need to do to leave the job and co-workers politely.

Well, through this letter, you could make a positive note for the last moment staying on the company. Of course, you need to write the resignation letter with proper language and a professional tone, especially since this letter includes in a formal document.

When Should You Write Resignation Letter Due to Family Reasons?

Substantively, these are some reasons that become the base option of resigning because of the family situation. The need to care for the member of the family or spend time away from home to support the family member can be the common reasons to be stated.

When you think that it is hard to manage the jobs and family, it is the right time for you to write the resignation letter. However, when you decide to write this letter, please notice to maintain a professional and positive relationship with the boss and co-workers after leaving.

How to Write a Resignation Letter Due to Family Reasons?

When you want to write the resignation letter with a family reason, make sure that you include the important details there. Of course, the details will be very useful to help you state a clear message of the letter.

To write a good resignation letter, these are some steps to follow:

  • Start with a proper and clear opener
  • Provide the details of family reasons that become the base of resigning
  • Indicate help for the employer to find the replacement when it is needed
  • Close the letter with a professional tone

Tips to Make a Good Resignation Letter Due to Family Reasons

These are some tips to make a good resignation letter for a good moment in the last working day. Since this letter is a formal document, a professional tone should be applied. Of course, you also cannot use any ambiguous words in making it.

On another hand, try to make a simple and concise letter. Push yourself to make only a page of the resignation letter. A too-long letter is not proper.

Sample of a Resignation Letter Due to Family Reasons

Dear Mr. Blake

Through this letter, I want to inform you about my resignation from my current position as a manager in the XYZ Company. With kinds of priorities for families in my life, I decided to leave the job and stay with them.

My last day of work will be June 1, 2011, so please accept this letter as my official two weeks’ notice of resignation from this company. I hope you could understand my reasons.

I regret any fault that happens during my working day. Besides, I also hope that there will be a smooth transition for everyone, so I will be ready to help you find my replacement. When you need more information, please call me at (999)111-9811.

Sincerely,

Kahn

That is all about the resignation letter due to family reasons that you need to know. Please do not send it in a hurry!

 

Character Reference Letter As An Instrument to Support

It could be said an honor when you are asked to write a character reference. However, to make a good character reference letter, of course, knowing its formula and other details are needed. Those combinations will be very useful to provide a clear explanation.

The character reference letter in common is written by an individual as a document to support his or her colleague. The letter could be applied when an individual wants to join a company as a new employee. Of course, this letter could be another consideration by the employer.

What Are the Purposes of Writing Character Reference Letter?

Substantively, a character reference letter is also known as a personal letter. The main purpose of this letter is to reveal the detailed character of someone –that is known well. That is why this letter tells about some attributives of an individual.

In common, a character reference letter tells about the abilities and profile of an individual. It is like a recommendation letter that will be very useful to strengthen the position of an individual and enlarge the chances when they want to join a company in the job selection.

What Are Key Elements of Character Reference Letter?

These are some key elements of the character reference letter that could be a consideration when you want to make it. The standard key elements of this letter are:

  • The detailed relationship with the job candidate, especially how long the writer has known the individual
  • The strongest skills or qualities that are relevant to the needs of the job
  • The contact information of the letter to give easiness when the employer wants to make a clarification

Tips to Make a Good Character Reference Letter

To make a good character reference letter, these are some tips to be considered. The tips are:

  • Request information to the individual that you want to write about
  • Write a specific letter. It will be better when you only focus on two or three qualities
  • Make sure that the qualities are relevant to the needs of the company
  • Provide clear contact information as a sample of responsibility
  • Be concise and brief
  • Use the business letter format

Sample of Character Reference Letter

Dear Mr. John

I have known Dave in some different capacities for at least 7 years. He is my partner in a small business that has some responsibilities in writing and editing kinds of articles for the website contents.

Dave is detailed-oriented, efficient, and competent. He always tries to finish the task well before the deadline and he often could do it. Besides, he is also well-organized. Every task will be handled maximally and finished greatly.

With all he has in his hand, I am sure that he is suitable for your company. Of course, having Dave in your company will be great since it can be a new asset for future achievement.

That is all that I want to say to you. When you have any questions, please feel free to contact me.

Sincerely,

Sebastian

That is all about the character reference letter that you need to know. Make a clear character reference letterand help your friend to get the dreamed job.

 

 

Visa Application Letter to Facilitate the Traveling

The visa application letteris a document that is written to facilitate the made process of visa. It could be an attached document that will make the visa process becomes faster. As we know, when someone wants to travel to a different country, they need to bring a visa.

Visa is an important card since it also becomes a thing to legalize attendance. With this card, a traveler will have the right to stay at a certain time. The visa application letter is a formal document and in common it is made by a company, a friend, or maybe a family member.

Visa Application Letter Format and Content

The visa application letter should be shown detailed information about the trip. Since the destination country has a certain rule, of course, the government has the right to know the detailed trip for every foreign that come to the country.

On another hand, as a common cover letter, this letter also should include the basic contact information of the applicant and the sponsoring company. The purpose of the travel, the length of the stay, the completed date of arrival and departure, and the statement guaranteeing that there is no financial problem are needed to be written.

What to Do in Making Visa Application Letter?

These are some tips that you may follow when you want to make a good visa application letter. The tips to be considered are:

  • Finding a certain format of the visa application letter
  • Use the formal language option and wording choice
  • Use a professional tone to get a positive impression
  • State the detailed information clearly
  • Make only a page visa application letter

Things to Avoid in Making Visa Application Letter

Since the visa application letter is a formal document, there are also some matters that you need to avoid when you want to make it. Using any ambiguous word inside this letter is forbidden. The ambiguous word only will daze the reader.

Then, do not send the letter in a hurry. Something that you need to know, the management needs to consider the detailed information inside the letter. It will be better for you to send it several days or maybe a week before the starting process of making a visa.

Sample of Visa Application Letter

Dear Consulate General of UK

Through this letter, we want to confirm that Mr. Jeremy is the International Director of Jasmine Enterprises. Mr. Jeremy has been employed by the company for the past 14 tears. Here, we are submitting his valid passport and the required materials to make a visa.

Mr. Jeremy will be traveling to Birmingham, UK to attend the business meeting with UK automation. The meeting will be held on June 10, 2011, at 10 am.

Besides, Mr. Jeremy intends to remain in the UK for a total of 7 days. He will depart from France on June 9, 2011, and will arrive in the UK on June 10, 2011. Later, he will depart from the UK on June 16, 2011.

We appreciate your help. For more information, you may call me at (999) 121-1111. Thank you for your hello and attention.

Sincerely,

Thomas

That is all about the visa application letterthat you need to know. Read the sample and find the best formula to make it.

 

Resignation With Regret for Supervisor

Even if you enjoy and love your job, however, for a certain time, for some reasonable reasons, you may need to leave it. Of course, leaving a lovely job is not an easy thing to do. That is why the letter of resignation with regret could be an instrument to show your expression.

Well, through this letter, you may state the detailed reasons why you need to leave your lovely job. Besides, you also could arrange some sentences to build unforgettable moments with the supervisor and co-worker, so the communication could be continued after the resignation.

What Does Resignation With Regret Mean?

A resignation is known as a document that is written to notify the supervisor and employer about the decision to leave the job. Through this letter, an employee could formalize their departure from the job. Besides, both printed or mailed letters could be chosen to send it.

Another thing to be known about a resignation letter is it includes in a formal document. Through its kind, writing a resignation letter should follow the standard format of a business letter. An employee also needs to use a professional tone in delivering resignation messages.

What to Include Inside Resignation With Regret?

These are some matters to be included when an employee wants to make a regret resignation letter. In general, the resignation letter should include several points, as:

  • An intent to resign
  • Information about the last day of employment
  • An offer to assist the replacement during the transition when it is relevant
  • Contact information of the employee

What to Do in Creating a Resignation With Regret Letter?

Since the resignation letter is a formal document, it is nice when you try to find a proper template of the letter. The proper template will ease you to arrange the detailed information that you want to state through the letter.

On another hand, using a professional tone and formal writing style is also important. These writing strategies will show the seriousness of you. Then, avoid using any ambiguous words inside the letter and push yourself to make only a page resignation letter.

Sample of Resignation With Regret Letter

Dear Mr. Jansen

Through this letter, I regretfully inform you about my resignation from my position as a manager of The Double Company. With my family move to California next month, I cannot keep this job. My last day of work will be August 1, 2011. I truly regret that I must leave my position, as I have learned many things here.

I will also notify my team members about the resignation. Of course, before my leaving, I will transfer the responsibilities as much as possible. When it is possible, I also will finish the unfinished project before the leaving date.

Once again, thank you for all matters that you gave to me. When you need more information, please feel free to call me at (999) 161-1111.

Sincerely,

Huston

Well, that is all about the resignation with regret letter that you need to know. The letter should be sent at least two weeks before the final date, so the management could prepare the replacement.

 

 

 

School Application to Getting The Dreamed University

For the student, sending a letter of school application can be a good idea, especially when they want to continue their study in the specific university that they want. Well, this letter is also known as a cover letter. As its name, the letter is used to introduce who the student is.

In common, this letter will be written by a student that stays in 12 grade of senior high school. However, the freshly graduate also could make this letter during the process of looking for a new university. Of course, since it is a formal document, they need to know how to make it.

Is Writing The School Application Important?

Of course, for the student, writing an application letter is needed and it is quite important. As we have said before, this letter is applied to introduce who the student is. Through this letter, the admission committee could know well the profile of the student before they join the university.

On another hand, this letter also could be a way to show the potential and skills of the students. Through the detailed explanation of the skills and potential, the chance to be applied in the chosen university will be bigger and a student could reach his or her dream easily.

How to Write a Good School Application?

To make a good school application letter, these are some steps to be followed. The steps are:

  • Begin by addressing the school application letter to the committee
  • Use a personal and formal salutation
  • Introduce self clearly
  • State the purposes of applying the letter
  • Close the letter formally
  • Enclose requested application document

Tips to Make School Application Letter

These are also some tips that you need to consider when you want to make a perfect school application letter. Since this letter is a formal document, using the exact format of the letter is needed. Here, you may try to find a template of the application letter.

Then, write the data of the letter clear. Of course, the data should be based on facts and it should be written with a formal and professional tone. Avoid using ambiguous words. Besides, push yourself to make only a page of the paper letter.

Sample of School Application

Dear Mr. Poulsen

It is with a high enthusiasm that I send my application for admittance into the Art Institute. I am currently staying on a senior at George Academy and will graduate in the spring. I have researched kinds of various art programs in NYC and finally find that your institution is the best plan to choose.

My interest in art, especially interior design, revealed itself when I am three years old. I spent countless hours decorating the Christmas tree for my family using kinds of different materials.

Then, in high school, I follow the art community and join with some art competitions on a different level. My highest achievement is when I become the school representative at the international art competition in Paris. Through this letter, I attach a copy of its certificate.

I close this letter with a recommendation from my school. Hopefully, it could be another consideration for you. Thank you for your attention.

Sincerely,

Jerry

That is all about the school application letter. Make it best to get a better chance for joining the dreamed university.