Termination Letter for Insubordination and Its Sample

Termination for insubordination needs investigation before reaching a decision & sending a termination letter. In this article, we will focus on discussing a termination letter for insubordination. So, if you want to know how to write such a letter, let’s pay attention to the following explanation!


Can an Employee Be Terminated for Insubordination?

Insubordination in the workplace means an employee’s intentional refusal that aims to obey an employer’s reasonable & lawful orders. This kind of refusal will undermine a supervisor’s level of respect & ability to manage. It is also often a reason for disciplinary action.

What Do You Include in a Termination Letter for Insubordination?

This kind of letter should be written in the proper format. Basically, it should contain the following elements:

  • The date of writing the letter
  • The date of the alleged violations
  • Proof of the violations
  • The termination effective date
  • Information related to the last paycheck of the employee

How to Write a Termination Letter for Insubordination

Writing such a letter requires you to do the step by step below:

  • Make a greeting to the employee first.
  • In the first paragraph, directly inform him/her of the termination including its effective date.
  • Tell the events that lead to the termination.
  • Inform him/her about his/her last paycheck payment.
  • Close the letter politely.
  • Sign and date the termination letter.

Tips for Writing a Termination Letter for Insubordination

The following tips should be considered when you write such a letter:

  • Follow the proper format.
  • Use good grammar & spelling.
  • Keep it simple, concise, and easy to understand.
  • Keep it formal, professional, and polite.
  • Include all the needed information.
  • Don’t forget to proofread the letter to avoid errors and mistakes.

A Sample of a Termination Letter for Insubordination

The following sample can be your reference for writing such a letter:

Dear Mrs. Angelina,

This letter informs you that your employment with Laurence Communications is terminated effective on January 15th, 2021. You’re dismissed for insubordination. The supporting evidence is included in your employee file.

On November 25th, 2020, you’re reprimanded for using obscene language in the office. A warning letter was included in your employee file. On December 7th, 2020, you’re reprimanded for the same offense & got a second warning letter. It comes with a clause stating that you’ll be dismissed in the 3rd violation.

On December 30th, 2020, you assaulted a coworker verbally & physically in your department. So, we feel that there is no chance for you anymore. Those events lead to your termination.

Your final paycheck will be mailed to your address soon. You have to return all the company properties you bring no more than January 14th, 2021. If you have any questions related to this matter, you can send me a letter.


Mr. Chris John

General Manager

Laurence Communications


That is all about a termination letter for insubordination. If you want to terminate employment due to insubordination, you have to write such a letter by following the guidelines and a sample above.



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