Sincere Resignation Letter and Its Sample

If you want to resign from the job you love, feel regretful, and unsure of how to inform this to your manager, the professional way to do is write and send a sincere resignation letter. It doesn’t tell your employer of your resignation but also assure your company how much you appreciate them.


Is It Okay to Send a Resignation by Mail?

This may not be good etiquette to send a resignation letter over the phone. But if you cannot resign in person, quitting via email or over the phone can be an alternative. Keep in mind that you shouldn’t plan on working any more days if you resign via email. It can cost you a reference.

What to Say When You Hand In Your Resignation?

There are a few key elements to write in such a letter:

  • Tell your employer of your decision to resign from your job.
  • Confirm the date when you want your last working day to be.
  • Say that you are pleased to help with any training or handovers your replacement.

How to Create a Sincere Resignation Letter

Here is how to create such a letter properly:

  • Open it with a professional greeting to your employer.
  • In the first paragraph, directly provide the facts about your job resignation.
  • You may need to explain why you would like to leave.
  • Then, state that you are resigning for health reasons or personal reasons simply.
  • Provide your contact details.
  • Don’t forget to make an expression of your sentiments.
  • Close it with a sincere thank to your employer.
  • End it up with your signature & name.

Tips to Create a Sincere Resignation Letter

There are a few important tips to consider when you create this kind of letter:

  • Use a formal format.
  • Include all the needed information.
  • Use a gracious & formal tone.
  • Pay attention to spelling & grammar.
  • Proofread and proofread.

Sincere Resignation Letter Sample

If you need a sample for such a letter, you can see this:


Dear Mrs. Laurence,

Regretfully, I’m writing this to inform you of my resignation from my job as a project director at your company. Recently, I’ve received a new job offer and I believe that it suits my qualifications. It will also be great for my career goals. So, please accept my sincere resignation. I apologize for the inconvenience caused by this.

I’ll be happy to help make this transition smooth, including transferring my responsibility to the appropriate member. You may need to discuss it with me. So, just feel free to call me at (111)-111-1111 to arrange a meeting.

I really appreciate all the chance & experience I got from this company. I’ll miss the work environment here. Wish you all the best! Thank you very much for your understanding!

Yours sincerely,

Julie Bartley

Project Director

JJ Communications


That is all about a sincere resignation letter. If you have to resign from your job because of a personal reason, you can make such a letter on your own and send it to your manager soon.


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