Termination Letter To Employer and the Example

A termination letter to an employer is one of the important documents that have to include for the employee when they will be terminated for their job position. This letter also will notify the employee that he or she has been fired so that this letter is also called a letter of termination, pink slip, and so forth.


What should I include to write a termination letter to an employer?

Since this termination letter to the employer idea is a formal notice that will let the employee know that they are being dismissed from the current job, you need to arrange this letter properly. You need to include the letter details such as the reason for involuntary turnover and also make a list of the next step for the employee to take.

How to create a termination letter to the employer

You have to know that this termination letter to employer template is used when you inform someone that their employment is ending. Therefore, your letter should be arranged properly. In this idea, you need to follow some steps that will make your letter better. Here are some of the steps:

  • You can begin writing this letter by informing the employee that their employment is terminated and specify the date it will end effectively
  • You also can state the reasons for the termination with detailed reasoning in the next paragraph
  • Explain the compensation and benefits going forward and notify them of any company property that they must return

Tips to write a termination letter to the employer

Furthermore, you also need to know some tips to make your termination letter to employer format easy to read. Here are some of the tips to make your letter impressive.

  • You have to write your letter with professionalism and avoiding any casual or informal language even if you have a familiar relationship with the employee
  • Your letter will be great if you write it concisely. You can leave out unnecessary details.
  • Be honest when you are writing the letter. You need to avoid inaccurate or exaggerated information in this template.

The example of a termination letter to the employer

If you are confused to arrange this letter, you can read the termination letter to the employer example that will lead you to write the letter. The example also will be your best reference to make the letter easy to read.

Here is an example:

Dear Mr. Holding, 

This letter is to inform you that I am terminating my employment with your company, effective August 28, 2015. I did not make this decision easily. Over the last three weeks, I spent a great deal of time thinking about the conversation or reducing employee. 

We have concluded that we must reduce the workforce by 10%. We are regretful to say your position is a part of this reduction and your job title will be eliminated. This decision is final. You will receive a final paycheck after your last day with us and pay for the remaining leave days you have. You also will receive a $10.000 severance payment. Please sign and return the attached claim document to ensure you collect this. 

You are requested to return your company cell phone, laptop, keys, and ID badge on your last day of employment. Within the next week, a representative from human resources will contact you to set you a meeting to discuss details due to your benefits. If you have additional questions, please call 555-777-8888. 

Please accept our appreciation for your contribution during your employment in Happy Communication Incorporation. 



Bobby Dalton 

Mr. Bobby R. Dalton

Supervisor Happy Communication, Inc.

That is all about a termination letter to an employer. Your letter should be formal and you have to include the proper reason why you terminate the employee.


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