When your organization becomes the recipient of a grant from some institutions, giving a positive response is a must. The response here is very crucial since it could build a better relationship and show professionalism. The grant acceptance letter could be an option of response to be applied.
Through this letter, of course, the organization could make a clear response about help. Besides, the letter also will be a real document to be saved, especially as evidence that there is a relationship between the two parties.
What is the Grant Acceptance Letter?
The grant acceptance letter is a formal document that is written to accept the offer that is previously proposed. When this letter is made, of course, the acceptance will be official and the two parties will have a new relationship.
It is a formal and official letter to make. It means the maker needs to consider all formal letter arrangements, such as the format, the wording option, the writing style, and others. Besides, the letter also cannot be sent in a hurry.
What Do the Donors Need Beside Grant Acceptance Letter?
The grant acceptance letter is an important document to formalize the relationship between the two parties. However, besides the letter, the donors also need another matter from you as the miter.
The donors will need funding guidelines. It is an important document to be considered as a part of transparency. Through the guidelines, of course, every party will know the allocation of the funds in several agendas.
On another hand, the donors also will need a clear contract. The contract here will be a crucial document to be made. Through a clear contract, of course, the trust of the donor will be better.
Tips to Make a Good Grant Acceptance Letter
To make a good grant acceptance letter, these are some tips that you need to know, as follows:
- Use an appropriate format as a business letter
- Tell them the accepted idea
- Be very polite, especially in stating the argument
- Use a formal language option
- Ask them to assist you in the future
Sample of Grant Acceptance Letter
Dear Mr. Harper
Through this letter, I would like to inform you about our receipt of a grant from the XYZ Foundation to ABC Organization for the sum of $80,000. As you know, our organization exists to help the homeless at the shelter and make sure that they will have a better life.
This grant from the XYZ Foundation will be very meaningful for us. Of course, by the grant, we could start our new programs and agendas soon. On behalf of everyone at your foundation, please accept our sincere gratitude.
Enclosed with this letter, we attach the detailed funding allocation for our program. When you need more explanation about the programs, please contact me at (999)129-0101.
That is all about the grant acceptance letter that you need to know. This letter should be made carefully by considering the formal tone to keep a good relationship with the donors.